August 31, 2022



Sealed Bids for the INSTALLATION OF HVAC UNITS at Whippoorwill Hills Apartments, Sanders Circle/Salling St., Duffield, Virginia 24244 will be received by Ms. Sue Smith, Executive Director of Scott County Redevelopment and Housing Authority, on Thursday September 27, 2022 until 2:00 PM, local prevailing time, and then publicly opened and read aloud.  The Bid Opening will take place at the Housing Authority Office located at 301 Fugate Street, Duffield, Virginia 24244.  The procedure for withdrawal of bids shall be according to paragraph 2.2-4330, Code of Virginia.

The project generally consists of removing existing baseboard heat in forty (40) apartment units and installing a like number of split system heat pumps with new ducting and incidental work such as furring ceilings to conceal ductwork, inserting a return air grille into an existing stile and rail door, and constructing exterior wooden fences to protect outside units.

The Contract will be awarded on a lump sum basis.

Bid security is required to be submitted with each Bid in the amount of five percent (5%) of the Bid. Bid security may be in the form of a certified check or a bid bond secured by a surety company.

A Performance Bond and a Payment Bond in the amount of one hundred percent (100%) of the Contract amount will be required on this project. The Contractor shall also provide Liability Insurance coverage for the value of this HVAC contract.

The Issuing Office for the Bidding Documents is: The Lane Group, Inc., 310 West Valley Street, Abingdon, Virginia 24210, Phone: (276) 206-8571, or e-mail


Prospective Bidders may examine and obtain the Bidding Documents at the Issuing Office on Monday through Thursday between the hours of 7:30 am – 5:30 pm and Friday between the hours of 8:00 am – 12:00 pm.  Prospective Bidders may also examine copies of the Bidding Documents provided by the Issuing Office at the locations identified below.

The Contract Documents may be examined at the following locations:

The Lane Group, Inc. – Abingdon Office

Scott County Redevelopment and Housing Authority – Duffield, Virginia

AGC of Tri-Cities – Blountville, Tennessee

Builders Exchange Association – Knoxville, Tennessee

Printed copies of the Bidding Documents may be obtained from the Issuing Office, during the hours indicated above, upon payment of a $50.00 non-refundable fee for each set. Digital Copies of Contract Documents are also available in PDF format at no charge to Bidder. Checks for Bidding Documents shall be payable to The Lane Group, Inc.  Upon request and receipt of the fee indicated above plus a non-refundable shipping charge, the Issuing Office will transmit the Bidding Documents via delivery service.  The shipping charge amount will depend on the shipping method selected by the prospective Bidder. The date that the Bidding Documents are transmitted by the Issuing Office will be considered the Bidder’s date of receipt of the Bidding Documents.  Neither Owner nor Engineer will be responsible for full or partial sets of Bidding Documents, including Addenda if any, obtained from sources other than the Issuing Office.

The Owner reserves the right to reject any or all bids or to waive any informality in the bidding.

No bid shall be withdrawn for a period of thirty (30) days after the opening of Bids without the consent of the Owner.

A Pre-bid Conference will be held at the project site on Wednesday, September 7, 2022, at 10:00 AM.  The Pre-bid location is Whippoorwill Hills Apartments, 301 Fugate St., Duffield, VA  24244.   All potential Bidders are requested to be present, but attending the conference is not mandatory.

If a contract is for one hundred twenty thousand dollars ($120,000) or more, or if the total value of all construction, removal, repair, or improvements undertaken by the bidder within any twelve-month period is seven hundred fifty thousand dollars ($750,000) or more, the bidder is required under Title 54.1, Chapter 11, Code of Virginia (1950) as amended, to show evidence of being licensed as a “Class A Contractor.”  If a contract is seven thousand five hundred dollars ($7,500) or more but less than one hundred twenty thousand dollars ($120,000), the bidder is required to show evidence of being licensed as a “Class B Contractor.”  The bidder shall place on the outside of the envelope containing the bid and shall place in the bid over his signature whichever of the following notations is appropriate:

“Licensed Class A Virginia Contractor No _______”

“Licensed Class B Virginia Contractor No. _______”

Scott County

Redevelopment and

Housing Authority

Ms. Sue Smith
Executive Director